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Company Snapshot
Industry: Renewable Energy / Wind Turbine Manufacturing
Region: Europe
Use Case: Commissioning, Maintenance & Inspections of Wind Turbines
Tool Replaced: Paper checklists, Excel reports, manual documentation
Results: Reduced documentation time, fewer coordination errors, full traceability
About the Company
This European wind turbine manufacturer ranks among the largest in the world, with turbines installed across onshore and offshore locations throughout Europe. With thousands of wind energy systems in operation, their goal is clear: maximize uptime, ensure safety, and maintain long-term performance — even under extreme conditions.
To do that, the company invests heavily in maintenance, commissioning, and inspection programs. Technicians are deployed to remote wind parks on land and at sea, where they inspect critical components like gearboxes, rotors, and generators. Every inspection is documented, every anomaly tracked — and every hour of downtime counts.
The team knew: a modern renewable energy fleet needs more than strong hardware. It needs smart tools for maintenance, tracking, and decision-making. That’s where flowdit came in.
The Challenge: Too Much Complexity, Too Little Control
Before using flowdit, the company relied on printed checklists, handwritten notes, and Excel templates to track inspections and document commissioning tasks. After completing a round, technicians often had to re-enter their data into central systems, forward photos via email, or wait until they returned from the field to upload their findings.
This process wasn’t just slow — it was prone to delays, duplication, and missing information. In offshore operations, poor connectivity meant that documentation was often postponed or incomplete. Action items were assigned manually and tracked in separate tools, making it difficult to follow up or identify patterns.
A service engineer described the situation like this:
“Each inspection required three things: the form, the camera, and the patience to stitch it all together afterward. You’d take photos on your phone, write notes by hand, and then hope to sync everything later. It worked… until it didn’t.”
As the company scaled and diversified its operations, this patchwork approach became a bottleneck. The teams needed a solution that could handle multi-disciplinary collaboration, remote conditions, and high documentation standards — all in one place.
Choosing flowdit: A Smart Platform for Smart Maintenance
The company’s maintenance and operations team began searching for a system that could eliminate their manual workflows while offering flexibility across multiple processes.
They weren’t just looking for a checklist app — they needed a platform that could:
- Handle complex multi-stage inspections
- Operate offline and sync later
- Assign tasks directly during inspections
- Centralize reports for analysis and reuse
- Work seamlessly on tablets and smartphones, even in the field
After testing several options, they decided on flowdit — a cloud-based checklist and documentation platform (formerly known as firstaudit), purpose-built for industrial environments.
What convinced them wasn’t just the interface, but the fact that flowdit had been successfully used in other highly regulated industries, including pharmaceuticals, infrastructure, and energy. It promised simplicity without sacrificing depth.
Implementation: From Commissioning to Continuous Monitoring
The team began by digitizing their existing commissioning protocols. Each step of the process — from pre-installation checks to turbine startup — was mapped into digital templates within flowdit. These templates were then assigned to field technicians, who could complete them on-site using mobile devices.
During inspections, photos were taken directly within the app, findings were logged in real time, and responsible teams could be notified instantly — even while the technician was still in the nacelle.
One of the biggest breakthroughs was the ability to document findings while offline. On offshore installations, technicians could complete entire reports and have them sync automatically when back in range. No more transferring handwritten notes. No more risking lost data.
In the next phase, the team expanded their use of flowdit to regular maintenance workflows, including lubrication checks, bolt torque inspections, structural monitoring, and tower integrity checks. Over time, more than a dozen recurring processes were converted into digital templates.
The transition was seamless. Technicians were trained in just one session and quickly preferred the new process over the old one. Managers could now view the status of inspections in real time, track findings, and prepare audit-ready reports without follow-up emails or spreadsheet digging.
Results: More Control, Less Paperwork, and Smarter Follow-Up
Within a few months, the team saw measurable improvements. The time required to complete and process inspection reports dropped by nearly 50 percent, thanks to real-time documentation and automatic data syncing. Follow-ups that used to be triggered manually were now tied directly to specific findings, with deadlines and responsibilities assigned immediately.
Another major gain was the ability to analyze long-term trends across assets. By storing and structuring inspection data digitally, the team could filter findings by location, component, or error type — and make proactive decisions about maintenance priorities or supplier issues.
As one technical coordinator put it:
“Before flowdit, every turbine had its own story. Now, we can read the full book — and compare chapters.”
The software also improved collaboration across disciplines. Whether electrical, mechanical, or structural — every team worked in the same interface, with shared checklists, real-time visibility, and clear accountability.
Looking Ahead
Today, flowdit is being used in commissioning, maintenance, and inspections across several wind energy projects — both onshore and offshore. As new facilities come online, flowdit is part of the standard operating toolkit. The system is also being considered for environmental compliance reporting, contractor documentation, and remote handover tracking.
For one of Europe’s largest wind turbine manufacturers, the goal was never just to go paperless. It was to go smarter — and empower their teams to work with clarity, speed, and structure.
They found that in flowdit.
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