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What Is a Maintenance Coordinator?
A Maintenance Coordinator handles the day-to-day organization of maintenance work. They help keep things running smoothly by managing inventory, supporting maintenance teams, and scheduling repairs. They also coordinate with outside contractors—like electricians or plumbers—to make sure all maintenance tasks are completed on time and to standard.
What Does a Maintenance Coordinator Do?
A Maintenance Coordinator wears many hats to keep operations running smoothly. While duties may vary by organization, they typically include:
- Creating and managing work orders
- Communicating with departments and clients about scheduled maintenance
- Managing inventory and ordering replacement parts
- Coordinating third-party contractors for specialized tasks
- Assigning jobs to maintenance techs and overseeing day-to-day upkeep (like HVAC filters, lighting, or lawn care)
- Developing maintenance plans and updating equipment logs
- Ensuring compliance with quality standards
- Performing routine inspections and identifying improvement areas
- Training new maintenance staff when needed
Their performance is often measured by response times, customer satisfaction, and how well they manage the maintenance budget.
What Are the Types of Maintenance Coordinators?
Maintenance Coordinators can specialize in different areas depending on the industry they work in. Here are the most common types:
- Plant Maintenance Coordinators
Found in manufacturing settings, they help keep equipment like conveyor belts, pulleys, and electrical systems running smoothly by supporting maintenance teams. - Facilities Maintenance Coordinators
These coordinators work behind the scenes in office buildings, hospitals, or schools—handling admin tasks, managing minor repairs, and ensuring work orders are completed on time. - Building Maintenance Coordinators
Focused on residential and commercial buildings, they handle inventory, provide admin support, and manage contracts with outside service providers.
Public Works Maintenance Coordinators
Employed by city or government agencies, they schedule and manage maintenance for public spaces like parks, streets, and municipal buildings, while overseeing public works crews.
