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n the world of elder care, quality time is everything. Whether it’s helping a resident with their morning routine or spotting the early signs of a medical issue, every minute counts. But for one German care network, too much of that time was being lost — not in providing care, but in documenting it.
Every few weeks, care professionals conduct in-depth evaluations called Pflegevisiten, or care visits. These assessments ensure residents are receiving appropriate care and identify potential health risks. Yet the process was bogged down by outdated tools: paper forms, Word documents, Excel spreadsheets — and hours of back-office paperwork.
That all changed with flowdit.
The Problem: Good Care, Buried in Paperwork
Every Pflegevisite required a thorough review of the resident’s condition. Nurses had to assess physical mobility, communication ability, nutrition, personal hygiene, mental well-being, and more.
The goal? Catch risks early and ensure care plans remain aligned with evolving needs. The reality? A fragmented system that demanded double documentation, scattered photos, and manual transcription.
“We had skilled staff doing high-quality work — but we were losing so much time to documentation,” said the facility’s care manager. “And that time wasn’t being spent with the residents.”
The Solution: Real-Time Care Documentation with flowdit
The care network implemented flowdit across multiple facilities, standardizing the care visit process into one streamlined, digital workflow. Nurses now use tablets to complete visits at the bedside, following structured digital checklists tailored to each facility’s processes.
With flowdit, teams can:
- Record assessments with a simple tap interface
- Upload real-time photos and notes
- Flag areas of concern with automatic alerts
- Instantly sync visit data to a secure central system
Because every checklist is customized, the process feels familiar — only now, there’s no paperwork pile at the end of the shift.
The Results: Time Saved, Care Enhanced
Within the first month, nursing staff reported a 40% reduction in time spent on documentation per care visit. More importantly, the time saved translated into more time available for patient interaction and team coordination.
Managers saw:
- Faster response to flagged risks
- Improved consistency in care plan execution
- Increased readiness for inspections and audits
“All the information is already in the system when I need it,” said one team lead. “No more digging through folders or chasing down notes.”
Next Steps: Building a Digital Foundation for Better Care
Encouraged by early success, the organization plans to roll out flowdit to additional care processes, including incident reporting and medication oversight. The flexibility of the platform allows for seamless scaling, without forcing staff to change what already works.
As the care sector faces growing demand and regulation, tools like flowdit help teams do more — not by asking more of them, but by giving them back what matters most: time to care.
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