MAS - Monthly Departmental Audit Report
Use this checklist to identify safety deficiencies and implement corrective actions to ensure compliance with departmental safety standards.
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How to Use This Checklist
- Record the audit details: the conducted-on date, the person who prepared the report, and the location.
- Walk the department and work through the items section by section: fire safety, first aid, personal protective equipment, electrical safety, fall protection, machine safety, employee awareness, chemical safety, and any other areas.
- For each item, evaluate it against the stated criteria. Some answers use a Yes/No/N/A scale, and others use Checked and up to date/Checked but not up to date/Not checked/N/A. Use the scale assigned to the item.
- Where an item is not up to date, not checked, or answered No, record what you found so it can be addressed.
- Verify supporting records as you go: fire extinguisher inspection records, the fire register, first aid checklists, machine handover inspections, chemical inventory and MSDS, and spill kit checklists.
- Use the findings to identify safety deficiencies and implement corrective actions to ensure the department meets its safety standards.
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What This Audit Covers
The monthly departmental audit examines the department across a set of defined areas, each with its own line of questions. You verify fire safety arrangements, first aid provision, personal protective equipment, electrical safety, fall protection, machine safety, employee awareness, chemical safety, and other items. The audit records the basics of the inspection first: the conducted-on date, the person who prepared the report, and the location. The remaining items then check physical conditions and the records that support them, so you can confirm that equipment, signage, and documentation are all in place and current.
Fire Safety and Emergency Preparedness
The fire safety section checks that the department can respond to and manage a fire. You confirm that fire extinguishers, alarms, and hose reels are unobstructed and clearly demarcated, and that extinguishers are inspected with current inspection records. The fire register should be marked daily, including by managers, and the fire fighter photo display should be updated in the department. You also verify that exits and pathways are clear, that exit signs and directional markings are adequate and undamaged, that emergency equipment is clearly demarcated, and that exit signs are illuminated with exit boards present. At least two team members per shift should be designated as fire fighters.
First Aid
The first aid section confirms that help is available when someone is injured. You check that a first aid box is available and that its demarcation, signage, and notice are present. At least two team members per shift should be designated as first aiders, with photos available, and first aid checklists should be updated. You also verify that the contents of the first aid box are displayed, that the box is completely filled, and that there is no evidence of expired medicine.
Electrical Safety and Fall Protection
The electrical safety section looks at how power is supplied and used. You check that flexible cords and cables are free of splices, frayed wiring, or deteriorated insulation, and that electrical enclosures such as switches, receptacles, and junction boxes have tight-fitting covers. Flexible cords should not be arranged in a way that could cause tripping, and no extension cords should be used. Cartons or fabric should not be stacked along plug points and panels, and adequate signage of electrical hazards should be present. Rubber carpets should be available under electrical panels. The fall protection items cover safe height and access conditions. Cartons should be stacked at a maximum height of 6 feet and in a safe manner. Provided ladders should be safe to use. Racks should be floor-mounted and secured and visibly marked with their maximum load. Mezzanine floors should be visibly marked with maximum load, signage, handrailing, and toe guard. Helmets should be available and used when required, staircases should be safe to use, and no sharp edges should be present.
Machine Safety
The machine safety section checks that machines are guarded and used safely. You confirm that all machines have adequate guarding, that guards are being used, and that required signage is displayed. Employees should be trained on machine safety, and the machine handover inspection should have been conducted and updated. Stand-alone machines should be floor-mounted. Hoisting and lifting machines should be safe to use, and their operators should be trained, including holding a forklift competency license. Overall, all machines should be safe to operate.
Employee Awareness
The awareness items test what employees actually know about safety in their department. You confirm that an employee is aware of what to do during a fire, how to operate emergency doors, who the ESH committee member is, where the nearest fire alarm or call point is, and who the fire fighters and first aiders are. The employee should also know the near-miss and incident reporting mechanism and be aware of machinery safety and work environment safety.
Chemical Safety
The chemical safety section covers labelling, storage, and spill response. You check that all chemicals are labelled with HMIS tags and labels, that a secondary container is available with its capacity marked, and that the secondary container is clean and free from chemical residue. The chemical inventory should be maintained and updated, and MSDS should be available. Spill kits should be filled, with instructions displayed and a checklist. Chemicals should be stored in the proper place, and an emergency eye washer should be available, unobstructed, with signage, clean, and with an updated checklist.
How the Audit Is Answered
Each item is answered using one of the response scales set for the audit. Depending on the item, you may select Yes, No, or N/A, or you may select Checked and up to date, Checked but not up to date, Not checked, or N/A. The scale tells you what 'done' looks like for that item, and your answer becomes the record of the condition observed.
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