Contractor Health, Safety and Wellbeing Induction Checklist
This checklist is designed to verify that a comprehensive contractor induction was conducted and that all required health and safety documentation was submitted before any work begins on site. Use it to confirm that critical safety items — such as Safe Work Method Statements (SWMS), current insurance certificates, and Personal Protective Equipment (PPE) — have been properly reviewed, distributed, and communicated to all contractor personnel.
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How to Use This Checklist
- Record the contractor's work category and brief description of the work to be performed, and confirm the induction was conducted on a set date and prepared by a named person.
- Walk through the general induction topics, confirming that the HSW Department Policy and code of conduct were reviewed, security access and traffic management were explained, emergency and evacuation procedures were communicated, first aid facilities were identified, and hazard and incident reporting procedures were explained.
- Confirm that any high or extreme risk in the OHS Risk Register related to the proposed work has been identified, and that the asbestos management plan, Division 5 audit report and confined space entry permit requirements were covered.
- Verify the contractor's documentation: trade license details and qualifications, current public liability insurance certificate (minimum $10 million sum insured), current workers' compensation insurance certificate, and current working with children check clearance where applicable.
- Check that Safe Work Method Statements (SWMS) for high-risk activities have been submitted and that Personal Protective Equipment (PPE) has been issued and is available to all workers.
- Record the total number of contractor workers inducted, give an overall induction completeness rating, add any comments or observations, and sign off.
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What contractor induction means
A contractor health, safety and wellbeing (HSW) induction is the process of confirming that everyone coming onto your site understands their obligations and has the right documentation in place before work begins. This checklist is designed to verify that a comprehensive contractor induction was conducted and that all required health and safety documentation was submitted before any work starts on site. It covers the contractor's work category, the location and a brief description of the work to be performed, and the person who prepared the induction.
Induction topics
A good induction ensures your site's key safety information has been communicated and understood, not just read. The checklist covers whether the HSW Department Policy was reviewed and discussed and whether the mandatory code of conduct and expected workplace behaviour were communicated. You confirm that any high or extreme risk identified in the OHS Risk Register related to the proposed work activities has been highlighted, and that security access arrangements and traffic management plan were explained. Emergency management and evacuation procedures, first aid facilities and available services, and any hazardous substances or dangerous goods stored on site are communicated, and hazard and incident reporting procedures are explained.
Site-specific hazards
Where your site has particular hazards relevant to the proposed work, the induction should address them directly. The checklist confirms that the current asbestos management plan and Division 5 audit report were reviewed, and that confined space entry permit requirements were discussed where relevant.
Documents the contractor must provide
The checklist verifies the documentation you need to hold before work begins, including applicable trade license details and qualifications, a current public liability insurance certificate with a minimum $10 million sum insured, a current workers' compensation insurance certificate, and a current working with children check clearance where applicable. It also confirms that Safe Work Method Statements (SWMS) for high-risk activities have been submitted and that Personal Protective Equipment (PPE) has been issued and is available to all workers.
How to conduct the induction
1. Capture the induction date, the person who prepared it, the site location, and the contractor's work category with a brief description of the work. 2. Work through the general induction topics with the contractor present, confirming each item was covered. 3. Address any high or extreme risk in the OHS Risk Register relevant to the work, along with site-specific hazards such as asbestos and confined spaces. 4. Collect and review the contractor's documentation — trade licenses, insurance certificates, working with children check where applicable, and SWMS for high-risk activities. 5. Confirm PPE has been issued and is available to all workers. 6. Record the total number of workers inducted and give an overall induction completeness rating. 7. Add any additional comments or observations, then sign and complete the summary.
Why it matters
Verifying these items before work starts protects the contractor's personnel and your own workforce and site. It ensures insurance and licensing are current, high-risk work is covered by SWMS, site hazards are understood, and everyone knows how to respond to incidents or emergencies. The checklist gives you a consistent, documented record that each contractor's induction was completed and that the required documentation was received.
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