Supplier Non Conformance Report
This template provides a standardized format for documenting and tracking any non-conformances identified in supplies, raw materials, or incoming goods received by the organization.
Use this template with flowdit
- Customize this template or build your own
- Complete inspections using the mobile app
- Get reports and analyze your data
Start inspecting smarter — free for one user.
How to Use This Checklist
- Record when the report is conducted and finished, along with the real inspection start and end dates, so the timeline of the non-conformance is clear.
- Enter who prepared the report and the location where the issue was identified.
- Write a detailed description of the non-conformance, covering what was received and what is wrong with it.
- Set out your investigation findings and technical analysis of the issue.
- Choose a recommended supplier disposition from accept as-is, rework required, return to supplier, scrap, or use with deviation.
- Sign the report to confirm the record is complete.
Start inspecting smarter — free for one user.
Heading
Incoming supplies and raw materials do not always arrive as specified. A supplier non-conformance report is the record you create when they do not. It captures what was received, what was wrong with it, what your investigation found, and how you decided to handle the affected material.
Heading
A non-conformance report gives you a standard format for documenting and tracking non-conformances in supplies, raw materials, or incoming goods. By recording the evaluation, your technical findings, and the decision on the material in one place, you create a traceable account that supports consistent handling and follow-up with the supplier.
Heading
The report begins with the non-conformance evaluation. Here you record when the report was conducted, who prepared it, and the location, and you write a detailed description of the non-conformance itself. The “NCR Report Details” section follows, where you set out your investigation findings and technical analysis and select a recommended supplier disposition from accept as-is, rework required, return to supplier, scrap, or use with deviation. Both the finished time and the real inspection start and end dates are captured, and the report is signed.
Heading
Work through the template in order. First, complete the non-conformance evaluation with the dates, the preparer, the location, and a detailed description of the issue. Then move to the NCR report details: record what your investigation and technical analysis showed, choose the recommended supplier disposition, and sign the report. The disposition you select should reflect what should actually happen to the affected material.
Frequently Asked Questions
Still managing operations with paper and Excel?
Digitize inspections, audits, SOPs, and corrective actions.
Book A Personal Demo
Resources Under The Same Category
GAP Audit Part 3 - House Packing Facility Checklist
Utilize this comprehensive house packing facility inspection checklist to system...
View template →
Template: Construction Project Inspection and Test Plan
This inspection and test plan template supports quality assurance and quality co...
View template →
Electrical Services Sign-Off — Pre-Wall Closure Verification
This checklist ensures all electrical rough-in work is thoroughly verified and a...
View template →
Supplier Job Card Template
This supplier job card template is designed to systematically document and verif...
View template →
Drywall General Inspection Checklist
This checklist guides inspectors in evaluating drywall installation. Use it to i...
View template →
Drywall Quality Control Checklist
This comprehensive drywall quality control checklist enables inspectors and proj...
View template →Ready to simplify inspections and get your team moving faster?
Start free today and turn inspections into a clear, consistent digital workflow. Prefer a guided walkthrough? Book a demo and see how flowdit can fit your team.