Site Acceptance Test Checklist

Work through the checks in order. First establish the preconditions: confirm the equipment passed its factory acceptance test and that the corresponding protocol is available, confirm installation matches the approved drawings and installation instructions, confirm all interfaces with existing site equipment and installations are connected and identified, and confirm site safety conditions — lockout, perimeter, and protective equipment — are in place. Then move to the equipment itself: visual checks of the finish and of the main components, internal pressure of the enclosure and ventilation setting, functionality and parameter verification, and verification of mechanical and software interlocks. Depending on the equipment, this extends into hot testing for distribution systems, dose calibrator verification, and verification of safety and interlock devices. Finish with operator training, handover of the factory acceptance test protocol and documentation file, then record the overall result, deviations, and signatures.

You need the completed factory acceptance test protocol and the supporting documentation file available before you start, and the equipment installed to the approved drawings and instructions. Operators who will run the equipment should receive training as part of the process. Safety preconditions — lockout, a defined perimeter, and protective equipment — must be in place before testing begins. For the checks themselves, prepare to verify connections to existing site equipment and services, and to test mechanical and software interlocks, functional parameters, safety devices, and any dose calibrator or distribution system hot tests that apply.

Record the date the testing was conducted, who prepared it, and the location. Note the overall site acceptance test result and any observations and deviations found during testing, since deviations are what the follow-up relies on. Capture the actual inspection start and end dates and times, and obtain the relevant signatures. The factory acceptance test protocol and documentation file are handed over as part of the process, so confirm that handover is recorded too.

The checks use simple verdicts. Items are answered Yes, No, or N/A, and the overall site acceptance test result is recorded as Passed or Failed. The dates, the observation and deviation notes, and the signatures sit alongside those verdicts.