Business Category: Maintenance / Industrial Category: Transport & Logistics

Fiche d'entretien automobile

Use this checklist to check the operation of the seat belts and the condition of the mirrors, the presence of antifreeze and the condition of the radiator, the condition and tension of the auxiliary drive belts, the brake discs, pipes, hoses and calipers, the drive shaft boots and the condition of the exhaust.

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Fiche d'entretien automobile
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How to Use This Checklist

  • Record the basic details: the date the inspection is conducted, who prepared it, and the location. Add the inspection's actual start and end dates.
  • Work through the vehicle's fluid, mechanical, safety and body components in the order below, recording the condition of each point as **Good**, **Adequate**, **Poor** or **N/A**.
  • Check the fluids and filters: engine oil, oil filter, air filter, windshield washer additive, coolant, brake fluid and power steering fluid. Note any oil leaks.
  • Check visibility and safety equipment: operation of headlights, dashboard warning lights and horn; condition and operation of wipers and washers; the pollen filter and whether it needs replacing; cracks or chips in the windshield; exterior and interior mirrors; the license plate; and operation of the seat belts.
  • Under the hood, check antifreeze strength and note whether replacement is recommended, then the condition and leaks of the radiator and coolant hoses including the expansion tank. Check the condition and tension of auxiliary drive belts (not the timing belt), the fuel system and tank if visible, and the timing belt replacement interval.
  • Move to the brakes: brake fluid condition and any replacement recommendation, visual checks of pad and disc wear, all visible brake pipes and hoses, operation of the parking brake, and a check of the calipers for leaks and safety issues.
  • Check running gear and underbody: tire condition and tread depth, tire pressure and adjustment, leaf springs, steering and suspension components, steering rack boots, shock absorbers, wheel bearings, exhaust condition, and exhaust smoke on diesels.
  • Finish with the drivetrain: clutch fluid level, transmission oil leaks, and driveshaft boots, reporting any leaks found.
  • Add the signature and the time the inspection was finished.

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What a vehicle service inspection is

A vehicle service inspection is a structured pass over a vehicle's fluid, mechanical, safety and body components to establish what condition they are in and what, if anything, needs attention. It is not a repair and not a full strip-down. You work through the checks methodically, in order, recording the condition of each point as **Good**, **Adequate**, **Poor** or **N/A**. Working this way turns a general impression of a car into a specific, item-by-item record you can hand to whoever pays for the work or keeps the fleet on the road.

Why it matters

The items on the list are the ones that fail quietly. Fluid levels drop, belts lose tension, brake pads wear, coolant hoses swell, tires lose pressure, driveshaft boots split and leak. None of these announce themselves until they cause a breakdown or a safety problem. Checking them on a schedule and recording what you find gives you a defensible picture of the vehicle at a point in time, so you can prioritise safety-critical work over cosmetic work, act before a small fault becomes a large one, and show—to a customer, a driver or a manager—why a repair was recommended.

What the inspection covers

The checklist is organised into a single inspection pass. The sections below follow the order of the checks. **Fluids and filters** — engine oil, oil filter, air filter, windshield washer additive, coolant, brake fluid, power steering fluid. Note oil leaks and any general advice. **Visibility and safety equipment** — operation of headlights, dashboard warning lights and horn; operation and condition of wipers and washers; condition of the pollen filter and whether it needs replacing (additional cost); cracks or chips in the windshield; condition of exterior and interior mirrors; condition of the license plate; operation of the seat belt. **Under the hood** — antifreeze strength and a recommendation on possible replacement (additional cost); condition and leaks of the radiator and coolant hoses, including the expansion tank; condition and tension of auxiliary drive belts (not the timing belt); the fuel system and tank if visible; the timing belt replacement interval and advice. **Brakes** — condition of the brake fluid and a recommendation on possible replacement (additional cost); visual checks of pad and disc wear; all visible brake pipes and hoses; operation of the parking brake; check of brake calipers for leaks and safety issues. **Running gear and underbody** — condition and tread depth of tires; tire pressure and adjustment; leaf springs; steering and suspension components; condition of steering rack boots; condition of shock absorbers; wheel bearings; exhaust condition and recommendations; exhaust smoke on diesels. **Drivetrain** — clutch fluid level; transmission oil leaks; driveshaft boots checked for safety, with any leaks reported. The checklist also captures who carried out the inspection, where and when it happened, and the signature and time it was finished.

How to carry out the inspection

1. **Set the scene.** Record the date the inspection is conducted, who prepared it and the location, and note the actual start and end dates of the inspection. 2. **Work in a fixed order.** Go through the vehicle's fluid, mechanical, safety and body components section by section so nothing is skipped and two inspections of the same vehicle can be compared. 3. **Record a rating for every point.** Use the four-point scale—**Good**, **Adequate**, **Poor** or **N/A**—so the result is consistent across vehicles and inspectors. 4. **Add advice where the checklist asks for it.** Several points call for a judgment as well as a rating: the pollen filter and whether it needs replacing, the antifreeze strength and any recommendation on replacement, the timing belt replacement interval, brake fluid condition and any recommendation on replacement, exhaust recommendations, and driveshaft boots. Note the advice next to the rating. 5. **Flag anything safety-critical immediately.** Brakes, tires, steering, suspension and driveshaft boots are not items to leave until the report is written up. If you find a leak or a safety issue, report it as soon as you find it. 6. **Close it out.** Sign, record the time the inspection was finished, and hand the completed record to whoever needs it.

Using the checklist

The checklist is the tool that supports this work. It gives you the item list, the rating scale and the fields for who did the inspection and when, so the result is a complete record rather than a set of notes. Use it at service intervals, before a long journey, or at handover between drivers. Keep each completed inspection against the vehicle so you can see how a component's condition changes from one visit to the next—a brake pad that reads **Good** today and **Poor** in three months tells you more than either reading on its own.

Frequently Asked Questions

A vehicle service inspection is a structured visual and functional check of a vehicle's fluid, mechanical, safety and body components. It covers engine oil, filters, windshield washer additive, coolant, brake fluid and power steering fluid; exterior and interior lighting, wipers and washers; seat belts; antifreeze strength, radiator and coolant hoses; auxiliary drive belts (not the timing belt); and a visual review of brake pads, discs, pipes, hoses and calipers. You also check tires for condition and tread depth, steering and suspension components, wheel bearings, leaf springs, shock absorbers, driveshaft boots, exhaust condition and, on diesels, exhaust smoke. Nothing on the list requires dismantling; it is a measured assessment of what is visible and what functions when operated.

The items you check are the ones that fail, leak or wear out quietly. Engine oil, oil filter, air filter and the fluid levels tell you about lubrication and contamination. Antifreeze strength and the condition of the radiator and coolant hoses guard against overheating. The condition and tension of auxiliary drive belts determine whether the alternator, water pump and power steering will keep working. Brake fluid condition, pad and disc wear, brake pipes, hoses and calipers are safety-critical. Tire condition and tread depth, steering and suspension components, wheel bearings and shock absorbers affect grip, steering response and stopping distance. Working through them methodically, recording each as Good, Adequate, Poor or N/A, turns a general impression into a specific list of issues you can act on and later verify.

The assessment starts with the basic fluids: engine oil, oil filter, air filter, windshield washer additive, coolant, brake fluid and power steering fluid. Glance at the pollen filter and note whether it needs replacing as an additional cost, and check for oil leaks. Then work through visibility and safety equipment: headlights, dashboard warning lights and horn; wipers and washers; cracks or chips in the windshield; exterior and interior mirrors; the license plate; and the operation of the seat belts. Under the hood, measure antifreeze strength and note any recommendation to replace it, check the radiator and coolant hoses, including the expansion tank, for condition and leaks, inspect the condition and tension of auxiliary drive belts rather than the timing belt, check the fuel system and tank if visible, and note the timing belt replacement interval. Brakes get their own pass: brake fluid condition, pad and disc wear, visible brake pipes and hoses, parking brake operation, and calipers for leaks or safety issues. Finish with tires, tread depth and pressure, leaf springs, steering and suspension, steering rack boots, shock absorbers, wheel bearings, exhaust condition and diesel smoke, clutch fluid level, transmission oil leaks and driveshaft boots. Record the outcome of each point on the Good, Adequate, Poor or N/A scale.

Use one inspection per vehicle and capture the vehicle and job context first: conduction date, who prepared it, and location. Then work through the checks in order and record the condition of each point as Good, Adequate, Poor or N/A. A written result is the difference between an opinion and a record, so record the actual condition rather than leaving a point blank. Where a part is sound but the recommendation depends on age or usage, note that advice alongside the result. In particular, pollen filter replacement and antifreeze or brake fluid replacement may carry an additional cost, so state the recommendation and the added cost at the point where you find it. Report any leaks or safety issues on driveshaft boots as soon as you find them. Close the inspection with the signature and the finished-at time, and record both the actual start and end dates.

You can, provided the tool supports it. The checklist records each point on a four-point scale: Good, Adequate, Poor or N/A. For points that need a judgment beyond the scale, the inspection has room for recommendation and advice, such as whether the pollen filter needs replacing, whether the antifreeze strength justifies replacement, whether brake fluid replacement is recommended, and what the timing belt replacement interval is. Both the pollen filter and the antifreeze and brake fluid replacements are marked as additional-cost items, so you should report them separately rather than folding them into the general condition result. The format also records the location, who prepared the inspection, the signature, the finished time, and the actual start and end dates, so each visit is tied to a place, a person and a time.
Arne Reis
Written by
Arne Reis
Founder

Process optimizer with 25 years of expertise, focused on operational excellence in quality, maintenance, EHS, and commissioning. Emphasizes innovative solutions and top-quality standards.

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