Building Condition Assessment Checklist
This facility condition assessment (FCA) checklist helps architects, engineers, tradespeople and FM teams record the condition of buildings, equipment and systems in a structured way. It includes rating scales from 1 to 5 and inspection points for site works, structure, interiors, roof, HVAC, electrical, plumbing, vertical transportation, health and fire safety, and building codes. The results help prioritize defects and create well-founded repair and maintenance plans across the facility's life cycle.
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How to Use This Checklist
- Walk the entire facility and evaluate each listed element.
- Select the rating that best reflects each element's current condition, from 5 - Excellent to 1 - Critical.
- For any element you rate 1 - Critical or 2 - Poor, note the deficiency and the recommended corrective action in the remarks field.
- Where an element does not exist at the facility, mark it as not applicable.
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What this checklist is for
This checklist supports a facility condition assessment (FCA). It is used to record the condition of buildings, grounds, structures and systems on a 1 to 5 rating scale, so that architects, engineers, trades and facilities teams can document findings in a consistent way and turn them into repair and maintenance plans over the life cycle of the facility.
What a good assessment covers
The checklist groups its items so that no major asset class is missed. The sections are: Site Work and Grounds; Building Structure; Building Interior; Building Exterior; Mechanical Systems; Electrical Systems; Plumbing; Vertical Transportation; Health and Fire Safety; and Compliance with Building Codes and Regulations.
Site Work and Grounds
Outside the building, you record the condition of roads, parking areas, paving, signage, fencing, irrigation, storm drainage, sanitary sewer, erosion control and landscaping.
Building Structure
For the structure itself, you evaluate foundations, walls, columns, beams and slabs.
Building Interior
Inside, you assess furniture, equipment, floors, floor coverings, walls, wall coverings, ceilings, casework such as cabinets, bookshelves and nightstands, fasteners, doors, and hardware including bolts, nails, screws, hinges, locks, latches and closers.
Building Exterior
On the envelope, you record roof structures, balconies, walkways, stairs, exterior walls and exterior windows.
Mechanical, Electrical and Plumbing
The mechanical section covers heating, ventilation and air conditioning (HVAC). The electrical section covers electrical wiring, outlets, lighting and emergency generators. The plumbing section covers piping, water pressure, toilets and sanitary fixtures.
Vertical Transportation
You evaluate escalators, passenger elevators and freight elevators.
Health and Fire Safety
For occupant safety, you record air quality, water quality, fire alarm and fire suppression system.
Compliance with Building Codes and Regulations
The final section records whether the facility meets the requirements of the International Building Code (IBC), the International Residential Code (IRC) and the International Existing Building Code (IEBC). You state the outcome for each without paraphrasing the requirement into something more specific than the code states.
How to carry it out
Walk the entire facility. Evaluate each listed element and select the rating that best reflects its current condition: - 5 - Excellent - 4 - Good - 3 - Satisfactory - 2 - Poor - 1 - Critical For any element rated 1 (Critical) or 2 (Poor), note the deficiency and the recommended corrective action in the remarks field. Where an element does not exist at the facility, mark it as not applicable. Record when and where the assessment was conducted, who prepared it, and the inspection start and end dates. A signature line and a finished-at time close the record.
Using the results
The ratings let you prioritise deficiencies and build informed repair and maintenance plans over the life cycle of the facility. Elements marked critical or poor stand out as the first candidates for corrective action, while not-applicable entries keep the record honest about what is actually present on site.
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