Ship Inspection Report (SIRE) Programme

What this checklist is for

This checklist supports an inspection of a construction site covering what happens on the site itself, how it affects the people and environment around it, and how waste is managed. It is written so that a practitioner can walk the site and record, item by item, whether each control is in place. The checklist is built around three assessment areas — the construction site and its surroundings, the environmental impact of the construction site, and waste management on the construction site — plus an audit section that records who carried out the inspection, when, and where.

Section 1: Construction site and surroundings (MAN 02)

This is the largest part of the checklist and covers the interface between the site and everything around it. **Access, parking and the site perimeter** - Safe access routes to the site are established and kept up. - Parking is available on or near the site, or a public transport hub is within 500 metres, or a shuttle runs to the nearest hub. - Lighting, secure fencing and level road surfaces are in place with no tripping hazards. - Access routes and entry points are kept clean of mud, debris and obstructions. - Perimeter fencing and scaffolding are lit at night, with scaffold netting correctly installed and in good condition. - Hazards found on the site are documented and displayed at the main entrance. - Entry and exit points are signposted and visible to delivery vehicles and visitors. - The reception area is identifiable, or people are assigned to escort visitors to it. - A site mailbox is installed at the street-facing boundary. - Where workers and nearby residents speak different languages, notices and communications are published in the locally predominant language. - Traffic signage around the perimeter is legible and replaced when deficient or missing. The boundary itself is assessed too: it should be safely demarcated in a way that suits the surrounding environment and community, the fencing colour chosen to harmonise with the surroundings, warning signage well lit for pedestrians and road users, and the immediate vicinity kept neat and clean. Site lighting should be directed and shielded to limit disturbance to neighbouring properties. Personnel should be discouraged from using local public facilities in work attire, with on-site amenities such as canteens, showers, lockers and clear policy guidance provided instead, and radio volume should be restricted or radios not used at all. **Environmental controls close to the site** - Light pollution is minimised through directed, shielded and non-polluting light fixtures. - Energy conservation measures are implemented and practised. - A site impact mitigation strategy is documented, setting out environmental impacts and the measures that will minimise them, and it is implemented and reviewed across the project. - Water conservation measures are in place and monitored. - Spill containment equipment is available, including drip trays under generators and absorbent granules for fuel and oil leaks. - Containment reservoirs or retention basins are available for large volumes of water. - Materials and equipment are stored neatly, protected from weather and theft. **Welfare, safety and emergency arrangements** - Minimum welfare provisions include segregated toilets for men, women and disabled personnel, showers, changing rooms, lockers and designated smoking areas, all properly maintained. - Areas are screened or segregated where needed, including canteens, toilets and smoking areas. - Clean PPE is available for all site visitors. - Health and safety procedures are implemented and enforced. - Posters in the site office give contact details for the nearest police station and hospital. - Emergency exits are marked, unobstructed and identifiable, and an evacuation procedure is documented, communicated and accessible for all emergencies.

Section 2: Environmental impact of the construction site (MAN 03)

This section tracks the site's consumption and its effects on air and water. - Energy consumption from site activities is monitored and reported, with improvement targets set. - CO2 emissions and energy use from commercial transport to and from the site are monitored and reported. - Water consumption from site activities is monitored and reported, with reduction targets set. - Best practical measures are taken to prevent and control dust generation. - Best practical measures are taken to prevent contamination of groundwater and surface water. - At least 80% of construction timber is sustainably sourced and certified (FSC), and 100% is legally harvested and documented.

Section 3: Waste management on the construction site (WST 01)

Waste is covered in two parts. The first requires construction waste to be segregated on site into designated categories including wood, masonry materials, metal and gypsum. The second requires a waste monitoring and tracking system to be maintained in the site office, updated and reported monthly.

What you record

The audit section captures the inspection's own details: the date conducted, who prepared it, and the location. At the end, the report records a signature, when the inspection finished, and the real start and end dates of the inspection. Each assessment item is answered **Yes**, **No** or **N/A**, which makes the report straightforward to review and to act on: items marked **No** are the ones that need attention, and items marked **N/A** record that they did not apply on the day.

Frequently Asked Questions

The checklist is organised around four sections: **Audit**, which captures the inspection's header details; **MAN 02 – Construction Site and Surroundings**, which covers access, parking, lighting, fencing, signage, welfare facilities, and emergency arrangements; **MAN 03 – Environmental Impact of Construction Site**, which covers energy, water, emissions and pollution control; and **WST 01 – Waste Management on Construction Site**, which covers segregation and waste tracking. Each item is answered **Yes**, **No** or **N/A**.

Use the checklist as a prompt during the walk-around. Work through each item, noting the evidence that supports your **Yes**, **No** or **N/A** answer. Record the date conducted, who prepared the inspection, and the location, and confirm the site's hazards are documented and displayed at the main entrance. Complete each section before moving on so that nothing is left in the site office back at the desk, then sign and date the report with the inspection's real start and end dates.

The checklist states that 100% of construction timber must be legally harvested and documented, and identifies a target of at least 80% from sustainably sourced and certified (FSC) material. Timber records should be kept to support this.

Yes. The checklist asks whether minimum provisions are in place, including segregated toilet facilities for men, women, and disabled personnel, showers, changing rooms, lockers, and designated smoking areas, and whether these facilities are properly maintained and kept in good working order.

Written by

Arne Reis

Founder

Process optimizer with 25 years of expertise, focused on operational excellence in quality, maintenance, EHS, and commissioning. Emphasizes innovative solutions and top-quality standards.

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