Internal Audit 9001/14001/18001

It is an internal audit template for use in both the office and on site, covering the management system as a whole, the audit of your own process for a project or order, and occupational safety, health and the environment. It is used to check conformity with the 9001, 14001 and 18001 standards and contains 100 questions with assessment scales and space for improvement suggestions and actions.

Because it tests whether the system is actually being lived, not just written down. The checklist asks whether the management system is known and clearly understood, whether the structure and process groups are known and the management manual is known, whether the meaning and purpose of the system are clear, whether the control loop (PDCA) is understood, and whether the quality management application is known and applied. It also checks that organisation and business unit objectives are known and that information was received from the business unit manager.

It checks the things that determine whether work is under control: that the process specification is known, the team structure is defined and documented, and project risks are identified; that quotations are prepared, recorded, reviewed for feasibility and supported by a documented risk analysis; that contract and execution documents, order sheets, purchase orders, order confirmations and additional orders are in place; that procurement records and liability and warranty periods are reviewed; that project status, invoices, progress payments, debtors and to-do items are in order; that documents are clearly identified, dated, approved and traceable; that site organisation, the site folder, checklists and the information board are in place; and that measurements, intermediate inspections, acceptance and handover are recorded before projects are archived.

It checks that working conditions have been instructed as part of the occupational safety, health and environment section. The checklist also covers site organisation and safety-related records such as measurements, intermediate inspections and acceptance, so that safety, health and environmental practice can be verified in the same audit as quality and process conformity.

The template lists two assessment scales: 100%, 50%, 0%, n.a. and Yes, No, n.a. Use the scale that fits the question, answer every item, and use n.a. when an item genuinely does not apply rather than leaving it blank.

It supports the internal audit work required by a management system: checking that the system is understood and applied, that projects and orders follow defined processes and leave traceable records, and that safety, health and environmental controls are in place on site. It gives you a consistent set of checks so the same areas are examined every time.

Record them in the dedicated improvement suggestions and notes area. Where a finding needs correction, log it in the actions section with an owner and a due date, and follow it up at the next audit.